TIMBER PINES PICKLEBALL CLUB INC
BOARD OF DIRECTORS MEETING MINUTES
February 13, 2024 Wellness Center-Education Room
CALL TO ORDER: President Knowlton called the meeting to order at 1:00 p.m.
PROOF OF NOTICE: Agenda was sent to all members via Den email, posted in weekly editions of the Friday Fix, posted on the website and the PARC Bulletin Board.
PROOF OF NOTICE ESTABLISHED
PROOF OF QUORUM:
Directors Present: Beaudoin, Knowlton, Kohlberg, Lorenzen, Dibert, Garvin
Directors Absent: Asbel
Also Present: 15 other members
PROOF OF QUORUM ESTABLISHED
PRESIDENT’S REPORT:
President Knowlton discussed preparations for Annual Members’ Meeting coming up on March 28, 2024, 10:00am, at the Performing Arts Center. Topics included are the Notice of Annual Meeting, Agenda, and 2023 Annual Meeting minutes - all of which will be distributed via Den email and posted to the website and bulletin board no later than Feb 28. Nomination Committee personnel have changed. Now they are Carol Bowe, Chair, Connie Gillette, Sue Hunter, and Marsha Lorenzen, Board Liaison. Also discussed were ballots, quorum, and By-Laws proposal. The votes on the floor for the By-Laws amendment will be taken by a show of hands. For purposes of establishing a quorum only, absentee ballots will not be included in the count to reach the required quorum of 80 members. As to the proposed amendment to the By-Laws, some wording changes were made, and terms of office were discussed. Motion to accept the changes and adopt the amendment duly made and seconded
MOTION CARRIED BY COUNT OF FIVE TO ONE
President Knowlton presented a paper entitled “What Does a Pickleball Club Board Member Do??”
SECRETARY’S REPORT:
Minutes of last regular meeting of the Board on January 9, 2024, were presented. Motion to approve said minutes made and duly seconded.
MOTION CARRIED BY UNANIMOUS CONSENT
TREASURER’S REPORT:
Treasurer Dibert discussed cash balance on deposit remaining with Truist Bank. Further discussed advantages to moving savings and checking accounts to Suncoast Credit Union – no need for large minimum deposit balance, associated fee structure, etc. Motion to approve transfer of funds duly made and seconded.
MOTION CARRIED BY UNANIMOUS CONSENT
Treasurer also discussed opportunity to invest excess funds in high interest-yielding Certificate of Deposit with one-year maturity. Motion to approve $5000 investment in one-year CD duly made and seconded.
MOTION CARRIED BY UNANIMOUS CONSENT
Further discussed need for appointing authorized check signers for Suncoast account. Motion to approve Tom Asbel, Marsha Lorenzen, and John Dibert as authorized check signers duly made and seconded.
MOTION CARRIED BY UNANIMOUS CONSENT
STANDING COMMITTEE REPORTS:
Administration - None.
Facilities – None.
Training & Development – Director Lorenzen discussed introduction of new training – Skills and Drills for Level D, Tuesdays beginning Feb 20, at 1-3pm, courts #1-2.
Events – Cookouts for February will take place, as several members have volunteered to run the events. Still need many workers to help in all phases. There have been new training sessions presented by Paul Slay geared for A to B+ players. More to come in the future, as demand warrants. Next tournament flyers will be out shortly; tournament in two weeks. The annual Bash tickets were sold out in 45 minutes – 256 tickets sold. Preparations are underway.
Communications - Secretary Kohlberg thanked Tom (and Pam) Asbel for presenting a complete listing of all medalists from the last tournament which was posted in the last Friday Fix.
Finance/Membership – As of today, there were 982 memberships paid - well above the break-even number under new agreement. Annual audit is currently in progress.
UNFINISHED BUSINESS:
None.
AD HOC COMMITTEE REPORTS:
Scheduling – Member Ken Krueger reported on recent Scheduling Committee meetings. We will publish minutes of those meetings in the Fix. Next meeting February 17. Suggestions from the membership always welcome. Court Reservation system is working well, with at least four groups being formed. With recent changes to the NPU line-ups, courts #7-8 are now available for open play at 9:00am.
NEW BUSINESS:
Member Pat Thayer reported the CPR/AED training is now full. Pat initiated discussion among the board about the Club’s position of making charitable donations from Club operating budget. This topic will be passed on to the new board, once seated.
915
NEXT MEETING: Annual Members’ Meeting, March 28, 2024, 10:00am, PAC.
ADJOURNMENT: Motion to adjourn at 2:45pm duly made and seconded. (Vote not required)