TPPC Board Meeting Minutes – January 10, 2022
President Knowlton called the meeting to order at 3pm. Crane stated two sets of minutes needed approval. T. Asbel moved, seconded by Howard, to approve the minutes of the December 7, 2021 meeting. Minutes were approved unanimously. Asbel moved, seconded by Dwyer, to approve minutes of the December 21, 2021 meeting, also approved unanimously.
Dwyer distributed the latest Treasurer’s report, noting a total of $5,789. Current membership after removal of non-renewing members was 761. Howard moved, seconded by Crane, to approve the Treasurer’s Report.
MGM Tournament Recap Asbel reported approximately 50 players participated in the MGM Tournament. Ellingson stated Club volunteers acted as court monitors and scorekeepers on both days of the tournament. B. Rooks had volunteers selling hotdogs, from 11-3pm on Friday and Saturday, the proceeds to go to charity. One issue that needed clarification, after a complaint, was whether TP Board approval was needed to place signs advertising the tournament and hotdog sales outside the gates and near several golf course holes. After a request to continue the sales, the TP BOD took a telephone vote and approved the placing of signs for the sale for this tournament. The Club would make an official request to the TP BOD to allow future sales. D. Rooks suggested that no rain date be set aside for upcoming tournaments. Tournament flyers would state no rain date and also that proceeds would go to charity. The Tournament Committee will consider this request.
Committee Reports --Outreach Committee. Knowlton stated that Peter Horn and Karen LaMirand as part of the Outreach Committee would review past donation winners and make suggestions on who would receive donations for this year. The Charity Club was suggested as a possible recipient but Board members requested donations go to specifically named recipients. Members can also submit suggestions to the Club on who should receive donations. --Cookout Committee. Asbel reviewed history of cookouts started by D’Ambrosio 7 years ago that offered a social aspect to the Club. With the growth and popularity of this event, the Cookout Committee was formed consisting of Bowe, Toof, Wellons, Rooks, and D’Ambrosio who had organized the New Year’s Eve Party. Several topics were discussed: 1) Cookouts on tournament Saturdays. Rooks stated having the cookout Saturday night after the tournament allowed more members to get involved. D’Ambrosio’s concern was if there was a weather delay it would interfere with the cookout preparation. Bowe suggested that a cookout after a tournament be a potluck to minimize the number of volunteers needed. 2) Cost of cookouts. A discussion ensued about a possible change in cookout fees: $3/members, $4/guests as follows: --With the PARC rental charge and the previous week’s attendance at 98 attendees, it may be necessary to look at raising the fee. --Members would also have a benefit paying a lower amount. --Dwyer moved, seconded by Asbel, to change cookout attendance fee to $3/members, $4/guests. Motion failed. --A vote to stay at the current $3 for all attendees passed. 3) Candidate Night. Knowlton stated that at the Cookout on January 22 the candidates running for the TP BOD attend at 6pm to introduce themselves to members (5 minutes) and answer questions. She said all candidates were willing to come and that this had been a previous practice. Pizza would be the main dish.
Old Business --PARC Parking. TP Board member Ohlenroth is reviewing various parking options to address parking limitations once the Wellness Center opens. Dwyer is on the Parking Committee. --Annual Meeting. Howard reported that Pat Thayer will chair the Nominations Committee and will be seeking nominations for the 2 open Board positions. --Den Managers. DeGirolamo, Fortin, and Trappenburg will no longer be managers on the Den as they are leaving their positions. D. Rooks will take over event scheduling on the Den. Rooks and Howard will manage changes to the monthly schedule. --Water on Courts. Stuart Dienes, TP manager, had been notified of the water puddles causing a hazard on the courts, especially in the morning. Windshields have been raised on courts 1,2,4 to address standing water problems. Guards on top of court fences have also been removed to improve court visibility.
New Business --BASH. Ellingson reported that the BASH social to be held at the Lodge on March 11 had a total of 272 available seats including the main room and porch. Tickets would be sold to members only, prepaid (cash or check), limit of 2, location on porch or main room. The BASH Coordinator is D’Ambrosio with committees for food (D’Ambrosio, DeGirolamo, P. Asbel) and decorations (Rocheleau, Thayer). Ticket sales will be on Jan. 19 at the PARC Pavilion from 10-6pm. Other sale dates to be determined if not sold out. --Timber Pines 40th Anniversary Events 1) Rooks stated that the TPPC would participate in the TP open house on Feb 5 at the PAC from 12-3pm. Kathleen Bell will chair this event with volunteers to inform residents about pickleball and the TPPC. 2) Knowlton and Bowe will co-chair the TPPC open house at the PARC courts on Feb 25 from 11-4pm. They will identify and organize events and solicit volunteers for the day’s events. Hotdogs will also be served. --Sponsorship Signs. Knowlton moved, seconded by Howard, to go to the TP Board for guidelines for posting sponsorship signs for tournaments. Motion passed unanimously.
The next meeting was scheduled for February 7 at 3pm. Meeting adjourned at 4:35pm.