TIMBER PINES PICKLE CLUB INC BOARD OF DIRECTORS MEETING MINUTES April 1st, 2024 Lodge Porch
CALL TO ORDER: President Lorenzen called the meeting to order at 12:00 pm PROOF OF NOTICE: Agenda was sent via Den email. Also posted on website.
PROOF OF NOTICE ESTABLISHED
PROOF OF QUORUM:
Directors Present: Lorenzen, Asbel, Dibert, Mahoney, Garvin, Coffin, Jensen Also Present: 25 other members
PROOF OF QUORUM ESTABLISHED
APPROVAL OF PREVIOUS MINUTES: Minutes of the last regular meeting of the Board on Feb 13, 2024 were presented. Motion to approve minutes made and duly seconded.
MOTION CARRIED BY UNANIMOUS CONSENT
CHARITABLE DONATIONS: Pat Thayer to form a small committee to screen requests. Results to be sent to Jim Coffin and the Finance Committee. Forms located at the courts and to be sent out via the den. Motion to allocate $4100 from last year's tournaments towards requests.
MOTION CARRIED BY UNANIMOUS CONSENT
John Dibert to write a $500 check for donation to the Sheriff's Holiday Walk before summer recess.
A proposal was made to allocate the net proceeds from a single tournament to Charitable donations. Discussion on getting sponsors to increase revenue. Was tabled for future discussion.
UPCOMING MEETINGWITHTPCA BOARD COMMITTEE: Meeting with Lynn Hoggins, Claudette Kasper, Tom Bowen on 4/4/24 with TPPC board. Purpose is to the underlying issues related to the supposed court availability issue. Claudette spoke, she said she has no additional information at this point. An RFI was submitted on 3/8/24.
No response as yet.
COURT TIMEFOR C PLAYERS : Current NPU allocation is 3 courts, 24 players. Leads to long wait times and all 4 players must leave the court. In addition, they are only able to play to 9 points, The board tabled the discussion but with the intent to address the issue by the time that snowbirds return this fall and once TPPCI's management of the courts is settled with the TP Board. Jim Coffin added to the scheduling committee.
STANDING COMMITTEE REPORTS:
Administration : By-laws were passed at the Annual Meeting on 3/28/24
Facilities : Shed for equipment to be installed on west end of courts between 1 and 5 Training and Development : None
Communications : Request made to submit any info for Friday Fix by the previous Wednesday.
Finance : Request was made to open up a 6 month CD for $15,000 to earn interest for the club. Suggestion was made to look at Institutional Money Market accounts.
MOTION CARRIED BY UNANIMOUS CONSENT
Events : Suggestion was made to ask membership for more people to sign up for committees. Will be included in next Friday Fix.
NEXT MEETING: May 14th at 1:00 pm at the Wellness Center. ADJOURNMENT: Motion to adjourn at 1:35 pm duly made and seconded.