DRAFT FOR APPROVAL
TIMBER PINES PICKLE CLUB INC BOARD OF DIRECTORS MEETING MINUTES May 7th, 2024 Lodge Porch
CALL TO ORDER: President Lorenzen called the meeting to order at 1:00 pm
PROOF OF NOTICE: Agenda was sent via Den email. Also posted on website.
PROOF OF NOTICE ESTABLISHED
PROOF OF QUORUM:
Directors Present: Lorenzen, Asbel, Dibert, Mahoney, Coffin (remote), Jensen Also Present: 24 other members
PROOF OF QUORUM ESTABLISHED
APPROVAL OF PREVIOUS MINUTES: Minutes of the last regular meeting of the Board on April 1, 2024 were presented. Motion to approve minutes made and duly seconded.
MOTION CARRIED BY UNANIMOUS CONSENT
PRESIDENT’S REPORT: Motion to accept resignation of Ken Garvin from the TPPCl Board and to approve Peter Horn as new board member.
MOTION CARRIED BY UNANIMOUS CONSENT
TREASURER'S REPORT:
STANDING COMMITTEE REPORTS:
Administration: Marsha thanked Miles Coverdale for his support in facilitating the agreement between TPCA and TPPCl.
Facilities: Throughout the summer work will be done to refinish the courts, fix up the gates and fences, and stain the shade areas and shed. Courts will be available everyday, however all 12 may not be available all the time.
Training and Development: Summer training schedule developed and to be transmitted to all members via Friday Fix and Schedule PDF.
Communications: None
Finance: Request made to pay $200 deposit to reserve band for next year’s Pickleball Bash.
MOTION CARRIED BY UNANIMOUS CONSENT
Events: Reservations for Timber Pines facilities for use for Cookouts, Meetings, Bash etc. have been made.
UNFINISHED BUSINESS:
Approval of Agreement between TPCA and TPPCl:
AGREEMENT APPROVED BY UNANIMOUS CONSENT
Elimination of a Tournament: Ken Kruegar will set up a survey on the Pickleball Den to determine members interest:
Charitable Donations: Donations Committee received 9 requests and approved 7 for a total of $4100. At the budget presentation in October we will revisit the amount to donate for 2025, as well as the potential for dedicating the proceeds from a tournament to the Donations Committee.
- Children's Advocacy Center: $600
- Crescent Community Center: $600
- Fostering Hope Kidz Closet: $700
- Hernando Co. Education Fund: $600
- Kathi’s K-9: $500
- People Helping People: $600
- Sheriff’s Walk: $500
Creation of a Code of Conduct: Discussion centered around the fact that TPPCl does not own the courts, so cannot set rules. Agreed that an RFA will be submitted to TPCA to have the rules in Section G posted at the courts. Also, a TPPCl code of conduct will be distributed to members quarterly via the Friday Fix.
MOTION WITHDRAWN
New Years Eve Bash: Motion to continue with the event
MOTION CARRIED BY UNANIMOUS CONSENT
Special Olympics: Special Olympics training starts the beginning of August and runs through the 2nd week in November.
NEXT MEETING: September 10th at 1:00 pm at the Wellness Center.
ADJOURNMENT: Motion to adjourn at 2:35 pm duly made and seconded.