TPPC Board of Directors Meeting – September 7, 2021
The TPPC BOD meeting was called to order at 3pm on September 7, 2021. Members attending were Knowlton, Dwyer, Rooks, Asbel, Crane, Ellingson by phone. Howard was absent out of town.
Secretary Report
Crane reported she had sent minutes of the July 19, 2021 to the Board. Receiving no changes Rooks moved, seconded by Asbel, to approve the minutes as written. Motion passed unanimously. She also noted that Fortin had posted all BOD minutes to the TPPC website.
Treasurer’s Report
Dwyer distributed and reviewed the Treasurer’s Report, dated September 7, 2021. He reported a bank balance of $4,366.35. Rooks moved, seconded by Asbel, to approve a donation of $500 for the TP Holiday Walk. It was decided to delay decision on other donations until December.
Dwyer reported TP has order the following for the PARC pb courts:
- WiFi for the courts. Installation has been delayed waiting for a router.
- Six (6) oscillating 24” fans.
- A new Simon ball machine as requested by the Club.
- Umbrellas are here and providing shade by the picnic tables.
Pavilion Rental
Rooks suggested that the Club rent the Pavilion on Saturday nights. After discussion Rooks moved, seconded by Dwyer, to rent the Pavilion on every Saturday night for 26 weeks excluding holidays at $50/week starting in October through mid-March (Oct 16-Mar 15) for a total of $1300. It was noted that any cancellation or unavailable date would be added to the end of the reservation period. The motion passed unanimously with Knowlton to make the reservations.
Tournaments
Asbel reported on possible tournaments:
- The first tournament to be set for Saturday, October 16 with a rain date Sunday, October 17. Rooks offered to sponsor ($300) the tournament putting up a banner with the sponsor’s name and selling their product. Food/drink would also be sold. Ellingson will collect a list of volunteers to help at the tournament.
- The Margaret Johnson-Stevenson Tournament on Christmas morning. Any fees collected would be for charity.
- Rooks suggested a Club team be set up to go to tournaments outside Timber Pines.
- Knowlton requested that medals left over from past tournaments be used in the monthly Round Robin tournament.
- Rooks reported that Pierce was creating 200 wood medals with red, white, and blue ribbons for this year’s tournaments. B. Rooks was working on the writing on the medals.
Other Items
- Parking: Howard had reported that signage was being created for the PARC parking area and that the blacktop should be first choice for cars.
- Windscreens: Knowlton reported the windscreens would not be taken down. She also indicated that the Club had volunteered to work together with TP Manager Sebbring on a Windscreen Committee. Sebbring had indicated it was a good idea but the Club has not heard back from him.
- PB Den Banner: The Den had requested a Den banner be put up at Timber Pines. This is not allowed nor is it needed. Fortin contacted the Den indicating the Club would not be doing it.
- Medical Chair: Timber Pines has donated a medical chair to remain at the Pavilion in case of a medical need on the Courts. B. Rooks created lettering for the chair.
- Ratings: The Den does not have ABCD rating so player rating has been tabled for the present.
- Pickleballs: Six (6) pickleballs have been placed in each Ct. battery, checked frequently by Rooks. This seems to be adequate.
Schedule
Rooks stated that the schedule would be created month to month. Knowlton requested looking into drills suggested by Trappenburg. She indicated a coordinator would be needed, and she would try to organize the event for the October schedule. Knowlton also asked how Paddle Up was progressing. The response has been positive and to put in the Fix a request for players to coordinate the event.
Special Events
CELEBRATIONS. It was agreed to combine the Courts Grand Opening, the TP 40th Anniversary Celebration, and the Club 10th Anniversary into one all-day occasion on Saturday, February 26, with the date to be provided to the 40th Anniversary Committee. The event would be held at the PARC Courts and the Pavilion to include possibly teaching pickleball and also having a mini- tournament. It was suggested to send invitations to the County Commissioners to participate.
BASH. Knowlton stated the Lodge rooms (main room and porch) and date have been set. The music has been hired with $100 deposit. T. Asbel agreed to be MC, Dalley will handle raffles, and Ellingson will gather volunteers. P. Asbel, DeGirolamo, and D’Ambrosio will be in charge of food. Decisions about the BASH included:
--Available to Club members only; limit 2 tickets/person
--Ellingson in charge of tickets or form in place of using tickets (to be determined)
--Ticket prices discussed and $20 price agreed upon.
--13 free tickets available for Board/spouses
--268 tickets available
--Discussion of Bash would begin after January 1
ORIENTATION SESSION. Rooks suggested that a one-hour orientation to the Courts and play at events be held at 10am two times monthly especially for new members to be announced in the Friday Fix and Friday Flash.
RFA for Court Hours
Knowlton commented on TP Board refusal to change the hours of play on the PARC Courts. She stated that she was to do another RFA for court hours to be submitted to the TP Board. She said that she could also amend her previous RFA and/or request the Board provide reasons for their refusal to change the hours. Dwyer moved, seconded by Asbel, that an RFA be submitted to the TP Board requesting hours of play be from 6:30am to 10:00pm with lights on from 6:15am to 10:15pm. After discussion the motion passed 4-2 with Knowlton and Rooks against.
The next meeting was set for Tuesday, September 14 at 3pm at the PARC.