DRAFT FOR APPROVAL
TIMBER PINES PICKLE CLUB INC
BOARD OF DIRECTORS MEETING MINUTES
January 7th, 2025 Wellness Center
CALL TO ORDER :
President Lorenzen called the meeting to order at 1:00 pm
PROOF OF NOTICE:
Agenda was sent via Den email. Also posted on the website.
PROOF OF NOTICE ESTABLISHED
PROOF OF QUORUM:
Directors Present: Lorenzen, Dibert, Mahoney, Jensen, Horn, Asbel, Coffin (remote)
Also Present: 17 other members
PROOF OF QUORUM ESTABLISHED
APPROVAL OF PREVIOUS MINUTES:
Minutes of the last regular meeting of the Board on Dec 10, 2024 were presented. Motion to approve minutes made and duly seconded.
MOTION CARRIED BY UNANIMOUS CONSENT
PRESIDENT’S REPORT: None
SECRETARY’S REPORT: None
TREASURER'S REPORT: Motion to Approve Treasurer's Report presented by John
MOTION CARRIED BY UNANIMOUS CONSENT
STANDING COMMITTEE REPORTS:
Administration
Karen Powers gave an informative presentation on the benefits of Incorporation with regards to insurance and liability. Remaining an incorporated entity appears to offer the most protection to the club and the board. What to do with regards to event insurance will be revisited after the TPCA board and GM create guidelines for the clubs.
Facilities : Water cooler at 2nd stand still not working.
Will remove boxes from 1st stand during hurricanes
Training and Development : None
Communications : Two Thank You notes received from recipients of Charity Fund
Events:
Membership : 906 members so far. Only 3 TPCA members.
Scheduling :
Schedule looks stable at this point. No need to change NPU court
Bash for 2025 is 3/7, for 2026 3/23
Allocation.
28 courts being used for group reservations
UNFINISHED BUSINESS:
Charitable Contributions
Money from 2 future tournaments to be allocated to Charity Fund. Club to guarantee $4000 for 2025.
MOTION CARRIED BY UNANIMOUS CONSENT
Election
Solicitations for members to run for office will be submitted shortly.
Storage for Propane Tank
New storage tank to remain chained in place at this point
Logo
Motion to purchase 500 logo stickers.
MOTION CARRIED BY UNANIMOUS CONSENT
NEW BUSINESS:
Member-Guest-Member Tournament
Entry cut-off is 1/20. Accepting single applications to increase participation.
Heritage Pines Tournament
Proposal from Heritage Pines for a tournament / event against TPPCi members. More information from Heritage Pines is needed to move forward.
NEXT MEETING: February11th at 1:00 pm at the Wellness Center.
ADJOURNMENT: Motion to adjourn at 225 pm duly made and seconded.